{"id":632,"date":"2025-03-19T21:39:18","date_gmt":"2025-03-19T20:39:18","guid":{"rendered":"https:\/\/office.webbplatsen.se\/?post_type=docs&#038;p=632"},"modified":"2025-03-19T21:39:21","modified_gmt":"2025-03-19T20:39:21","password":"","slug":"how-to-share-a-document","status":"publish","type":"docs","link":"https:\/\/office.webbplatsen.se\/en\/docs\/how-to-guides-en-6\/how-to-share-a-document\/","title":{"rendered":"How to share a document"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">This feature allows you to send a document for viewing, editing, or commenting to other internal users. A folder can be shared with an internal user or an external email account.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-vimeo wp-block-embed-vimeo\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Docs_sharing\" src=\"https:\/\/player.vimeo.com\/video\/891862138?h=d869cca19a&amp;dnt=1&amp;app_id=122963\" width=\"1200\" height=\"675\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture; clipboard-write; encrypted-media\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to the document list, hover over a document that you want to share, and click\u00a0<img decoding=\"async\" src=\"https:\/\/office.webbplatsen.se\/wp-content\/uploads\/2025\/03\/share_icon.png\">\u00a0<em>Share<\/em><br><img decoding=\"async\" src=\"https:\/\/office.webbplatsen.se\/wp-content\/uploads\/2025\/03\/shaing.png\"><br>Figure. Document preview.<\/li>\n\n\n\n<li>Enable permissions in the\u00a0<em>Share\u00a0<\/em>dialog. You can allow editing, set the expiration date for online availability of the file, add a password protection.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">How to share a folder<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to Document section to access a folder list. Right-click a folder and select\u00a0<img decoding=\"async\" src=\"https:\/\/office.webbplatsen.se\/wp-content\/uploads\/2025\/03\/share_icon.png\">\u00a0<em>Share Folder<\/em>\u00a0from the context menu.<br><img decoding=\"async\" src=\"https:\/\/office.webbplatsen.se\/wp-content\/uploads\/2025\/03\/folder20sharing.png\"><br>Figure. Folder sharing.<\/li>\n\n\n\n<li>In the\u00a0<em>Share Folder<\/em>\u00a0dialog enter the emails of the accounts that you want to share the folder with and select the permissions for an internal account. The email accounts can be the internal emails or external emails like Gmail. Shared documents for the external emails are always read only. To access a shared document, the external user must register via his own authentication method (Google, Microsoft, Apple or an email) into the IceWarp to enter a limited IceWarp environment.<img decoding=\"async\" src=\"https:\/\/office.webbplatsen.se\/wp-content\/uploads\/2025\/03\/folder20sharing20dialog.png\">\u00a0Figure. Permissions selection.<\/li>\n\n\n\n<li>Click\u00a0<em>OK<\/em>\u00a0to confirm.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>This feature allows you to send a document for viewing, editing, or commenting to other internal users. A folder can be shared with an internal user or an external email account. How to share a folder<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"inline_featured_image":false,"footnotes":""},"doc_category":[54],"doc_tag":[],"class_list":["post-632","docs","type-docs","status-publish","hentry","doc_category-how-to-guides-en-6"],"year_month":"2026-08","word_count":211,"total_views":"13","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"webbplatsen","author_nicename":"webbplatsen","author_url":"https:\/\/office.webbplatsen.se\/en\/author\/webbplatsen\/"},"doc_category_info":[{"term_name":"How to guides","term_url":"https:\/\/office.webbplatsen.se\/en\/docs-category\/how-to-guides-en-6\/"}],"doc_tag_info":[],"knowledge_base_info":[],"knowledge_base_slug":[],"_links":{"self":[{"href":"https:\/\/office.webbplatsen.se\/en\/wp-json\/wp\/v2\/docs\/632","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/office.webbplatsen.se\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/office.webbplatsen.se\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/office.webbplatsen.se\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/office.webbplatsen.se\/en\/wp-json\/wp\/v2\/comments?post=632"}],"version-history":[{"count":1,"href":"https:\/\/office.webbplatsen.se\/en\/wp-json\/wp\/v2\/docs\/632\/revisions"}],"predecessor-version":[{"id":640,"href":"https:\/\/office.webbplatsen.se\/en\/wp-json\/wp\/v2\/docs\/632\/revisions\/640"}],"wp:attachment":[{"href":"https:\/\/office.webbplatsen.se\/en\/wp-json\/wp\/v2\/media?parent=632"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/office.webbplatsen.se\/en\/wp-json\/wp\/v2\/doc_category?post=632"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/office.webbplatsen.se\/en\/wp-json\/wp\/v2\/doc_tag?post=632"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}